How we built a comprehensive property management SaaS platform that helps landlords and agencies manage 200+ properties, automate rent collection, and reduce response times by 70%.
Managing multiple properties is overwhelming. Scattered data, manual processes, and poor tenant communication create a perfect storm of inefficiency. Property managers were spending 15+ hours per week on administrative tasks, with high tenant turnover and landlords having zero visibility into portfolio performance.
Property managers juggling dozens of properties with spreadsheets, losing track of maintenance, leases, and tenant communications.
Manual rent tracking led to missed payments, late fees disputes, and hours spent reconciling accounts each month.
Tenant requests getting lost in email chains, no visibility into repair status, and frustrated residents.
Landlords couldn't see real-time revenue, expenses, or occupancy rates across their portfolio without manual reports.
We interviewed property managers, landlords, and tenants to understand the complete ecosystem. We discovered that the key wasn't just digitization—it was creating seamless workflows between all stakeholders.
Centralized dashboard to manage multiple properties, units, and their details including photos, amenities, and availability status.
Complete tenant profiles, digital lease agreements, automated renewals, and move-in/move-out documentation.
Online payment portal with automatic payment reminders, late fee calculation, and instant receipt generation.
Tenants can submit requests through a portal, track status in real-time, and rate completed services.
Automated alerts for lease expirations, maintenance updates, payment reminders, and important deadlines.
Real-time dashboards showing occupancy rates, revenue trends, maintenance costs, and portfolio performance.
The implementation delivered measurable improvements across all key metrics, transforming daily operations and user experience.
Active properties across the platform
Maintenance request turnaround time
Automated reminders boost collection
Less time on administrative tasks
"ProFlow has been a game-changer for our property management business. We've gone from managing 20 properties with stress to handling 200+ with ease. Our tenants are happier, our owners have real-time visibility, and we've reclaimed our weekends!"
Founder, Skyline Property Management
Whether it's property management or any other industry, we specialize in building scalable, user-friendly SaaS platforms that drive real business results.